Sunnyland Mills Fraud and Corruption Policy Statement
1. Sunnyland Mills requires all team members at all times to act honesty and with integrity and to safeguard the resources for which they are responsible. Fraud is a threat to these resources and hence must be a concern to all team members. The purpose of this statement is to set out your responsibilities with regard to the prevention of fraud.
What is Fraud?:
2. The term is used to describe such acts as theft, deception, bribery, forgery, corruption, false accounting and conspiracy to commit these offenses. For practical purposes fraud may be defined as the use of deception with the intention of obtaining an advantage, avoiding an obligation or causing loss to another party.
3. Sunnyland Mills should be responsible for:
- Developing and maintaining effective controls to prevent fraud.
- Carrying out vigorous and prompt investigations if fraud occurs.
- Taking appropriate legal and/or disciplinary action against perpetrators of fraud.
- Taking disciplinary action against supervisors where supervisory failures have contributed to the commission of the fraud.
4. Managers and Supervisors should be responsible for:
- Identifying the risks to which systems and procedures are exposed.
- Developing and maintaining effective controls to prevent and detect fraud.
- Ensuring that controls are being complied with.
5. Individual team members of staff are responsible for:
- Acting with propriety in the use of official resources and in the handling and use of corporate funds whether they are involved with cash or payments systems, receipts or dealing with contractors or suppliers.
- Reporting details immediately to (their line manager or next most senior manager) if they suspect that a fraud has been committed or see any suspicious acts or events.
Updated: September, 2009
